Bookkeeper/Accountant Position

About the Position:

Innocence Project New Orleans (IPNO) is seeking a full-time bookkeeper/accountant. The bookkeeper/accountant is charged with performing accounting duties in accordance with generally accepted accounting principles while maintaining a focus on applicable grants management protocols. This role is also responsible for collecting and managing electronic and paper data used to analyze the effectiveness of IPNO's programmatic and administrative functions. The bookkeeper/accountant will work under the supervision of IPNO’s managing director and director.

 

About Innocence Project New Orleans

Innocence Project New Orleans (IPNO) is a nonprofit law office that represents innocent prisoners serving life sentences in Louisiana and Mississippi, and assists them with their transition into the free world upon their release. IPNO uses its cases to explain how wrongful convictions happen and what we can all do to prevent them. IPNO works with legislators, judges, lawyers, law enforcement and policymakers to protect the innocent within the criminal justice system.

Since its inception in 2001, IPNO has freed or exonerated 28 wrongly convicted prisoners. IPNO takes the hardest cases—cases that others are not equipped to. We devote the majority of our time and resources to freeing poor people who will otherwise die in prison for crimes they did not commit. To learn more about IPNO: www.ip-no.org.

Start Date: Immediate

 

Job Duties and Responsibilities

  • Accounting: managing day-to-day accounting activities including but not limited to accurately allocating income and expenses to designated grant-funded projects, preparing check disbursements and account reconciliation.
  • Payroll: managing payroll by preparing bi- weekly payroll processing and maintaining employee HR files.
  • Generating financial reports (often with very little notice), maintaining a calendar of when grant reports are due and producing reports for managing director in time.
  • Ensuring data integrity, appropriate internal controls, proper accounting methodology and adherence to internal and external reporting deadlines as related to general accepted accounting principles.
  • Ensuring all insurance policies and bills are current, the best policies we can obtain, calculated correctly, within budget and paid on time.
  • Performing year-end tasks including preparation of distributing W-2s, 1099s and 1096s; adjusting journal entries; financial statements within established deadlines.
  • Serving as point of contact for external auditor during annual fiscal audit and ensuring integrity of all preliminary reports including but not limited to quarter end reports and financial statements.
  • Overseeing yearly 990 preparation by third party and ensuring they are always filed on time.
  • Overseeing all employee-related insurance needs (health and dental).
  • Maintaining fixed assets and inventory records.
  • Ensuring IPNO is in compliance with all state and federal laws.
  • Assisting in yearly and project budget preparation; providing weekly cash flow projections.
  • Keeping all contracts with vendors and funders filed appropriately.
  • Occasionally assisting IPNO’s clients with finance related matters.
  • Assisting with other duties as assigned.

 

Additional Qualifications

Required

  • Enthusiasm and passion for accounting, bookkeeping, office administration, and data management.
  • One to three years related experience or demonstrated expertise in accounting and/or data coordination or management.
  • Proficiency with QuickBooks software and Microsoft Excel.
  • Belief in the mission and values of IPNO.
  • Very detail oriented with strong multi-tasking skills (we are a small office and everyone needs to juggle a lot of tasks at once –accurately and thoroughly.)
  • Ability to work as part of a team as well as manage all aspects of this position independently.
  • Strong analytical and problem-solving skills.
  • Great oral and written communication skills.
  • Ability to work in a diverse, fast-paced (and sometimes noisy) office.
  • Experience with Microsoft Office Suite.
  • Experience with HR/tax-related duties.
  • Access to reliable transportation.

Preferred

  • At least two years’ experience as a bookkeeper for an agency or department with a $1 million+ budget – ideally a nonprofit setting.
  • Experience with governmental grants.
  • Bachelor’s degree or equivalent experience in bookkeeping, accounting and financial management of nonprofits.

 

Resumes are being accepted now; the position will remain open until filled. Send cover letter, resume, and references to openings@ip-no.org; please include the job title in the e-mail subject line.

No calls please.



Compensation

$35,000 - $45,000 annually with a very competitive benefits package including medical/dental and five weeks paid vacation.

 

IPNO considers applicants for positions without regard to race, color, sex, religion, creed, gender identity and expression, national origin, age, disability, marital or veteran status, sexual orientation, or any legally protected status. We strongly encourage people from traditionally marginalized groups to apply.

 
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